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Executive Assistant/Office Manager

Admin Team | New York, NY

We are looking for a sharp, good-humored Executive Assistant/Office Manager for Dropbox’s NYC Office which opened this spring. You will provide dedicated administrative assistance to the Engineering Team Lead and the NYC Sales Team Lead while also providing general office and administrative support to Dropbox’s NYC office at large. You will be working in a fast-paced, creative environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities

  • Coordinate both internal and external conference calls, meetings, and events
  • Heavy calendar management in a rapidly and ever-changing environment
  • Plan and execute on-site and off-site meetings, dinners, and events for the Dropbox NYC Team
  • Prepare monthly expense reports for the team and coordinate special projects as needed
  • Coordinate with vendors and landlord for NYC office
  • Assist with on-boarding new Dropbox employees, including assisting with benefit administration and new hire paperwork, coordinating with HQ Office and IT Teams on office space and desk set-up, etc.
  • Coordinate logistics for visitors to the NYC office
  • Order and stock office equipment, supplies, and snacks and order team lunches

Requirements

  • Bachelor’s Degree
  • 2-4 years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond what’s expected
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Excel, PowerPoint, and Google e-mail/calendar/doc skills
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and helping the NYC office as it scales

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